This guide targets novice developers and those new to Excel Macros. After completing When you record a macro, Excel stores it as a VBA code. You can view. This Part serves as an introduction to Excel Macros and VBA in general. Here Workbook simply means that the macro is stored along with the active Excel file. Excel VBA - Save As PDF Files. In Excel and later, you can export a sheet, or a group of sheets, as a PDF file. The following macro code will export the active sheet (or sheets) in PDF format.
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Visual Basic Macro. Examples. 1. ABOUT THIS BOOK. Microsoft Excel Visual Basic Examples. Release 5, February 19, Excel VBA vs. Excel 97 VBA. Supercharge your productivity with these useful macro codes. Don't Forget to download this free PDF checklist where I've added all these codes (+ two more. This document provides instructions for creating, using, and revising macros in Simple, powerful, and easy to customize, Excel macros can save you time and.
In other words, you use the FitToPagesWide property to specify the number of pages wide the relevant Excel worksheet is scaled to when printing or converting to PDF as in this example. As anticipated above, this End With statement simply ends the With… End With block that we've just analyzed.
How to use a Macro Code in Excel
As I show in this example, you can make several changes or adjustments that influence the resulting PDF file by using the PageSetup object. You can use this parameter to set the filename of the resulting PDF file. Visual Basic for Applications allows you to do either of the following:.
The use of the Filename that I make in these first 3 examples may work for you in certain circumstances. After all, the material structure of those macros is enough to help you save Excel worksheets, workbooks, ranges or charts as PDF files. However, in several situations, you'll want to use the Filename parameter in a slightly different way for purposes of creating more sophisticated macros that save Excel files as PDF.
Let's take a look at some different ways you can use the Filename parameter:. If you're creating a macro to save Excel files as PDF, and those PDF files must always be saved in the same folder, you can simply hard-code the relevant file path and name using the Filename parameter of ExportAsFixedFormat.
Notice, however, how I've specified the full path of the file using the Filename argument. The consequence of this change is that the resulting PDF file is no longer saved in the default folder. Instead, the PDF is saved in the folder that you specify with the Filename argument. In the example above, the file is saved to a OneDrive folder called Power Spreadsheets.
You don't necessarily need to hard-code all of the details in the Filename parameter. You can, for example, concatenate different items for purposes of building a more flexible filename structure. In other words, if you use this Filename structure, the new PDF file is saved in the same folder as the source Excel workbook. The reason for this is that the Workbook. Path property returns a string with the complete path to the relevant workbook.
In the case of the example above, the relevant workbook is the active Excel workbook returned by the Application.
ActiveWorkbook property. Name property using the Application. ActiveSheet property to return the name of the active worksheet as the actual filename within the Filename parameter.
The file path continues to be provided by the Workbook. Path property. In this particular case, the macro uses i the Application. ActiveSheet and Worksheet. Range properties to return cell F5, and ii the Range.
Value property to return the value within that cell.
You can achieve similar results using slightly different structures. For example, in this forum thread at Chandoo. Luke M.
In some circumstances, you may find that making such declaration instead of simply using the Range. Value property directly in the Filename parameter as I do above is more appropriate.
Whenever you use a worksheet cell as the source for the PDF filename as in the example above , make sure that the cell contains no forbidden characters.
Excel VBA - Save As PDF Files
The VBA code samples that I provide in this section are just some of the examples of the different ways you can work with and generate the Filename argument of the ExportAsFixedFormat method. As you can see, Visual Basic for Applications provides significant flexibility in this regard. Even though the topic isn't precisely the same as that of this blog post, some of the principles and examples I provide there may be helpful to you when working with the Filename parameter of the ExportAsFixedFormat VBA method.
You can use the Application. This allows the user of your VBA application to specify the full path and filename. I cover the Application. For purposes of this macro example, it's enough to know that the GetSaveAsFilename method:.
The 2 blocks of code I highlight in the image above are substantially the same as those that appear in other examples of VBA code within this Excel tutorial.
I cover the topic of VBA variables in more detail here and here.
A variable is simply a storage location that you pair with a name. You use the variable to represent a certain value. In this example, I use the PdfFilename variable for purposes of storing the filename that the user enters into the Save As dialog box displayed by the Application.
How to Convert Excel to PDF Using VBA
GetSaveAsFilename method in block 3 below. The PdfFilename variable is of the Variant data type. Variant is the default data type.
As explained by Excel guru John Walkenbach in Excel VBA Programming for Dummies , it's main characteristic is the fact that it changes type depending on the particular scenario. Even though Variant isn't the most efficient data type, it's probably the most desirable for this particular case.
The reason for this, as explained at cpearson. For example:. This statement assigns a value to the PdfFilename variable declared in block 1 above. The value that is assigned to PdfFilename is the file name provided by the user through the Save As dialog. This Save As dialog box is displayed by the Application. GetSaveAsFilename method.
In this particular example, the GetSaveAsFilename method uses the following 3 parameters:. The following screenshot shows the Save As dialog box that is displayed by the GetSaveAsFilename method that uses the parameters above. Notice the effect of each of the arguments that I list above:. The If… Then statement within the example macro above can be broken down into the 3 following sections:.
The condition tested by this particular statement is whether the variable PdfFilename is different from False. If the condition is met PdfFilename isn't False , the statements within the If… Then block are executed. These statements are the ones that adjust the page setup as explained in macro example 3 above and export the active worksheet to a PDF file as I explain in macro examples 1 and 2 above.
If the condition isn't met PdfFilename is False , the statements within the If… Then block aren't executed. In such a case, execution of the macro ends without the Excel worksheet being converted to PDF. In such cases, you probably don't want to proceed with the process of saving the Excel file as PDF. Section 2: ExportAsFixedFormat Method. I explain all of these statements in great detail within the previous macro examples here and here.
This is the line that specifies the value of the Filename parameter of the ExportAsFixedFormat method. In other words, this line is the one that specifies the filename of the PDF file that results from the conversion. In this particular case, the filename that is assigned to the PDF file is the value of the PdfFilename variable. In turn, the value of the PdfFilename is determined by the Application.
How to Write Macros in Excel: Step by Step Tutorial
GetSaveAsFilename method in block 2 above. As a consequence of this, the filename is simply the one that is specified by the user of the application by using the Save As dialog displayed by the GetSaveAsFilename method. The last row of the If… Then statement and the sample macro in general signals the end of the If… Then statement. As a general rule, whenever you want to save all of the worksheets within an Excel workbook, you can simply use the Workbook.
The explanations I provide throughout this Excel tutorial particularly the first section are generally applicable to the Workbook. However, when you use the Workbook. This may be what you want in certain situations. However, in other situations, you may want to save each worksheet within a workbook in a separate file.
You can achieve this by working with the Worksheet. ExportAsFixedFormat method and loops. In the context of the ExportAsFixedFormat method and saving Excel files as PDF, the following 2 are the main things you must understand in connection to loops:.
If you're not familiar with loops, or wish to learn more about them, you can check out this detailed Excel tutorial about that topic. Let's take a look at a macro that combines the ExportAsFixedFormat method with loops in order to save each worksheet as a separate PDF file:. NOTE: There are two additional macros below: Create PDF file with name from worksheet cells - automatically overwrites existing file, if any Create PDF file with name from worksheet cells - check for existing file , prompt to overwrite or choose different name The Export As PDF Code Copy the code to a regular code module , then select the sheet s you want to export, and run the macro.
When the macro starts, it sets variables for the active sheet, and the active workbook. Those will be used to set the default file name and folder. In the format string shown below, a backslash is entered before the underscore, to indicate it is a literal character.
Otherwise, Excel would interpret the underscore as the spacing character that is used in Excel number formatting. If the active workbook has been saved, its path is used. If the active workbook has not been saved, Excel's default save folder is used.
The folder is filtered, to show only the PDF files that it contains. You can also select another folder --just browse to a different location. You know, in case the apocalypse happened. By chart sheets, I mean the charts that have their own tab in your list of spreadsheet tabs:. This macro saves all your normal charts — chart objects — into a single PDF.
Regardless of which worksheet your chart is on, it will be grabbed and saved to a PDF. If you have any questions, drop them in the comments section, where Ryan and I will be waiting there for you. I need to save this as PDF file as wellafter printing with all these 4 Sheet in a single PDF file with continuous 4 pages each having cell value L1 as defined by Array. PrintOut Next. Is there a way to have a predetermined set of cells selected already as opposed to being prompted? Print uKeys i Next i.
Find what: Range thisWs. Cells 7, 6 , thisWs. Cells numRows, numCols. AutoFilter field: Cells 7, 6. Formula1 2. Add ActiveWindow.
PasteSpecial xlPasteValues. PasteSpecial Paste: Rows 3. Select Selection. Rows 4. Rows 5. Rows 6. Rows 7. Rows 9. Rows You need to have two steps, first remove errors and next, combine the values from the range.
The header row of the Excel table is repeated in all of the pages within the converted PDF file. AutoFit End Sub. Each worksheet includes a table that lists persons and their contact details, along with i their food preferences, and ii their favorite animal and the name of their pet.
PDF conversion of two selected sheets in a single file It creates a single PDF file of two selected sheets from the workbooks in a folder.
This macro will check each cell of your selection and highlight the duplicate values. You specify the relevant file type by choosing the appropriate value from the XLFixedFormatType enumeration.
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